1. Overview
Fenêtre is a self-hosted booking tool for freelancers. This policy describes what data is collected when you book a call through a Fenêtre-powered page, and how it is used.
2. Data we collect
When you book an appointment, we collect:
- Your full name and email address
- Your phone number, when you book a phone call (so the freelancer can reach you)
- Your LinkedIn profile URL (optional)
- Your project brief — description, stack, budget, timeline, mission type (optional)
- Your company name and SIREN, plus any custom fields the freelancer added to their form (optional)
- The date, time, and type of the meeting you selected
- The source you came from (e.g. Malt, LinkedIn, Portfolio)
If you are the freelancer using Fenêtre to manage your schedule, we also store your Google account credentials (via OAuth) to create and update calendar events on your behalf.
3. How we use your data
- To confirm your booking and send you a confirmation email
- To send reminder emails before the meeting (24 hours and 1 hour before)
- To create a Google Calendar event with a Google Meet link
- For phone calls, to share your phone number with the freelancer shortly before the meeting
- To allow you to reschedule or cancel your appointment
- If you start a brief but do not finish booking, to send you a single email reminding you to complete it
- To provide the freelancer with context about your project
- To enrich your company details (via SIREN lookup) and generate an AI summary of your project to help the freelancer prepare for the meeting
4. Data storage
All data is stored in a PostgreSQL database hosted by the operator of this Fenêtre instance. Fenêtre is self-hosted software — the person running this service controls where and how data is stored. Emails are sent via Resend.
5. Data retention
Booking data is retained for as long as the freelancer's account is active. You may request deletion of your personal data at any time by contacting the freelancer directly.
6. Third-party services
- Google — Calendar and Meet integration
- Resend — Transactional emails
- Pappers — Company lookup and enrichment from a SIREN
- OpenAI — AI summary and compatibility scoring of your project
Your data is shared with these providers only as required to operate the features above. It is never sold, and not shared for any other purpose.
7. Your rights
You have the right to access, correct, or delete personal data we hold about you. To exercise these rights, contact the freelancer who operates this Fenêtre instance.
8. Contact
For any privacy-related questions, reach out directly to the freelancer whose booking page you used.